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Rechartering Instructions

Unit Recharters are due by February 16, 2016

You may download the Recharting Timeline here.

You may download the 2016 Recharter Guide.

Please Read:

  1. Yearly registration fees are $24 per year for both youth and adult members.
  2. We encourage you to use the Internet Recharter Checklist to prevent the most common issues encountered with the Internet Rechartering process.

Internet Rechartering Instructions

The Denver Area Council is excited to offer Internet Rechartering to your unit. We think you'll love this method for rechartering, because you'll be completing the charter renewal information yourself and you can do it from your home or office, anytime that it's convenient for you. It's a secure, easy-to-use application. Be sure to attend any of the trainings that your District might be offering.

Internet Recharter    Tutorial for Internet Recharter     Help for Internet Recharter

Here's how to get started:

  1. Select an adult to be the renewal processor for Internet Rechartering.
  2. From 60 to 45 days before the unit charter expiration date (2/29/2016), the renewal processor should gather recharter material and review the Recharter Tutorial.
  3. Select First-Time User (even if you used this method last year, you must select this to set your unit up for this recharter) and enter the unit access code (Codes are mailed to your Committee Chairman/Unit Leaders/Chartered Organization Reps in November and change every year).
  4. Select the unit type and enter the unit number.
  5. When asked to create a password remember passwords will be case sensitive. The password needs to be something you will be able to remember.
  6. Complete the information requested on each page. You can stop at any time, log off the system, and begin again where you left off by signing on now as a returning user and reentering your access code and password.

Here's how to wrap it up:

  • When you've completed all the information to recharter the unit, click the Submit button.
  • Print the Unit Charter Renewal Report Package, which includes the charter renewal application and lists of new members, transfers, multiples, and no-fee adults. Collect applications and training certificates that are listed as required to proceed. Acquire the appropriate signatures on the application, then take the entire packet (including page 1 even if there are no new members or adults) along with new applications and fee payment to the council office or to the district turn-in meeting.

For Church of Jesus Christ of Latter-day Saints Units Only

Ward Adult Organization Worksheets and Ward Recharter Instructions. - Use these to help with the recharter process.

In the Scouting Handbook for the Church Units in the United States updated in March 2015, section 8.2, it states: 

Registration of Youth and Adults

“Throughout the year, each ward ensures that all youth and adults who participate in the BSA are properly registered. Any youth who joins the BSA for the first time must complete a BSA youth application. If a registered youth joins a Scouting unit in the ward after being a member of another Scouting unit, the ward notifies the BSA local council by sending the youth’s name, birth date, and mailing address, along with a phone number for a parent or guardian. This notification must be signed by a member of the bishopric.

Each adult leader must complete a BSA adult application. All adult Scouting leaders must be properly registered and complete Youth Protection Training before beginning their service (see 8.6 and 8.8).

All registration fees for youth and adults, including those of other faiths who join Latter-day Saint units, are paid directly from Church headquarters to the BSA National Council.”

One method of completing the registration for youth in LDS-sponsored units is through the generation and submission of Leader and Clerk Resources (LCR) reports to the Denver Area Council. This method has been approved by both the Church of Jesus Christ of Latter-day Saints and the Boy Scouts of America. From the 2015 BSA Membership Validation Procedures, it states:

“Lists from the LDS Church database, signed by the unit leader and an appropriate LDS ecclesiastical leader (stake president, stake Young Men’s president, bishop, or counselor of the bishopric), can be used to register LDS youth in LDS units. By conveying the names and information of LDS Church youth to the BSA for registration (Ward, Name, Birth Date, Street Address, City, State, Zip, Telephone) the Church represents that: the parent or guardian of each youth is aware of and agrees to their child’s membership in the BSA; the youth subscribes to the oath or promise of the program they’re joining; the parent or guardian agrees to support the child’s participation; the parent or guardian understands that the chartered organization is to provide a safe and adequate meeting place and capable adult leadership; and all those involved in the unit’s operation must adhere to the policies of the BSA.”

Here are some helps and trainings for LDS Units with their Recharters:

LDS/BSA Relations Step By Step Registration and Training Helps (Step By Step Intructions to pulling and updating registrationa and trainings for LDS Units. This document is to be used along side the LDS/BSA Step by Step Relations Powerpoint below)

LDS/BSA Relations Step by Step Registration and Training Powerpoint (A powerpoint with with visualStep By Step Intructions to pulling and updating registrationa and trainings for LDS Units. This document is to be used along side the LDS/BSA Step by Step Relations Helps Above.)

Parental Exemption for LDS Youth Registrations - BSA policy for using an LDS Roster in lieu of Youth Applications.

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